Create a truly personalised experience with topic groups, and organise the topics in your account in a way that suits you. In this article learn how to organise and manage your topics to create a setup tailored to you using the topics groups tool in the Isentia platform.

Creating a topic group

Get started easily organising your topics into a setup that suits you, by creating a new topic group. Create new topic groups to organise your topics by priority, area of interest, or use topic groups as a tool to better organise your existing topic structure, to make your most important topics easily accessible.

How to: create a new topic group

1. Select either the topic options shown on the topic list or More options shown on each topic page.
2. Select Move to Group > New Group.
3. Add your new topic group name
4. Select Create to finish setting up your new group.

Note: The name of your new topic group must be unique and must not be the same as any other topic group already in your account.

Adding standalone topics to an existing topic group

When you create a new topic, subscribe to a new topic using the browse topics tool, or another user shares a topic directly with you, that new topic will initially appear as a standalone topic in your topics list. But you can easily add your new topic to one of your existing topic groups to make sure your topics remain organised in a way that suits you.

How to: Add a standalone topic in your list to an existing topic group

1. Select either the topic options shown on the topic list or More options shown on each topic page,
2. Select Move to group
3. Choose which of your existing topic groups you want your topic to be added to.

Managing topics in a topic group

Easily manage any individual topics that are organised into a topic group, with actions to; move your topic to a new or existing group, remove your topics from the group it is currently in, and add it to your standalone topics list.

Move to group

1. Select the topic options shown on the topic list or More options shown on each topic page,
2. Select Move to group.
3. Choose an existing topic group to move your topic to, or create a new topic group using the New group option.

Remove from group

If a topic is no longer relevant to the group it’s in or you want to change how your topics are organised, you can remove it from its current group so it appears as a standalone topic in your topic list. 

How to remove a topic from its current group

1. Select the topic options shown on the topic list or More options shown on each topic page.
2. Select Remove from group option.

Note: Removing a topic from a group will not delete or remove the topic from your account.

Managing topic groups

As well as being able to manage standalone topics contained in a group, you can manage each of your topic groups with options to; rename an existing group, ungroup all of the topics contained in a group, or delete and remove a topic group, and the topics it contains, from your account.

Rename

Your topic groups are personal to you. So it’s important you create a setup that is tailored to what you need, including giving your topic groups names that help you easily identify which topics are contained in each group.

When your first create a new topic group, you’ll give that group a name, but as time goes by you may want to change what a topic group is named.

How to: Rename topic groups

1. Select the topic group options next to the name of your group on your topics list,
2. Select Rename 
3. Add your new topic group name
4. Select Rename to finalise your change.

Ungroup

Ungroup works similarly to the remove from group option for individual topics. This allows you to easily dissolve a topic group without removing or deleting any of the topics it contains from your account. 

To ungroup your topics, select the topic group options next to the name of your group on the topics list, and select Ungroup.

When you ungroup a topic group, all of the topics it contained will be added back into your standalone topic list, and you’ll still be able to access and action your topics and the media items they contain.  

Note: The standalone topics in your topic list are arranged alphabetically. When you ungroup a group of topics, those topics will be added into your standalone topic list in alphabetical order.

Delete group

The delete group or remove from account option will remove the topic group and all the topics it contains from your account.

These topics will no longer be visible in your account, and you’ll no longer be able to view and action the media items these topics contain. You’ll also no longer receive any notifications you have set up for topics in the group you are deleting or removing from your account

Depending on your permissions for each of the topics in the group you are deleting, deleting a group may remove access to individual topics for other users, so we encourage you to read the below information on deleting and removing topics to make sure you fully understand any changes that may take place when you delete a topic group.

Deleting & removing topic groups and topics in a group.

To ensure your account remains relevant to your areas of interest and work, you may need to remove or delete individual topics and topic groups from your account.

When you delete or remove individual topics or topic groups, it’s important that you understand how your action may impact other users and their access to the topics you are deleting.

Deleting individual topics

You can easily delete or remove individual topics that are contained in topic groups from your account. The ability to delete or remove individual topics will depend on the permission you have, and whether you are an owner, admin or viewer of the topic you want to delete.

Deleting and removing topic groups

Deleting or removing a topic group will remove it and all of its topics from your account.

To delete or remove a topic group from your account, select the topic group options and select Delete group / Remove from account. 

The options for deleting or removing a topic group will depend on your permissions for the individual topics contained in the group. To find out your permission for a Topic use the Share topic option on the topic page.

Deleting topics where you are the owner or admin

If you are the owner/admin of any topics in the group you are deleting the following will apply:

• These topics will be removed from your account and will no longer be accessible
• These topics will be removed for all other users with whom they are currently shared, including those who have subscribed to the topic using the browse topics tool and those with whom it has been shared directly.
• Any active notifications set up by any user for the topics you delete will no longer be received by any recipients.
• Deleted topics will no longer be included in any reports containing that topic and its related media items.

Deleting and removing topics where you are a viewer

If you are a viewer of any topics in the group you are removing from your account, the following will apply:

• These topics will no longer be visible in your account but will remain accessible for all other users.
• Any notifications you have set up for that topic will no longer be sent to you.
• These topics will no longer be included in any recurring reports set up in your account.

Topic groups: Extra information

Below, we’ve detailed some extra expert information that will help you fully understand and use topic groups in the Isentia platform.

• Topic groups are unique to your account and can’t be shared with other users in your organisation. So, if another user requires a similar setup to you, they will need to manually recreate the different groups within their own account.
• There’s no limit to the number of topic groups you can set up within your account or the number of topics that can be added to a topic group.
• Topic groups must contain at least one of your topics. If the last topic in a group is removed from the group or deleted, the overarching group will also be deleted.
• Once a topic group has been deleted, there is no way to undo it being deleted. If you delete a topic group and then require it again, you will need to manually recreate your group and the topics it contains.